TexMEP 5th Annual Conference & Expo
October 26-28, 2026
Conference: Oct. 26-28 | Expo: Oct. 26-27
DoubleTree by Hilton Austin, 6505 North Interstate 35, Austin, TX 78752
Information for Exhibitors
Please note: You must be a TexMEP Silver, Gold, or Platinum Member to Exhibit. Though your exhibit space and representatives are included with your membership, you must still register your team so we can prepare name badges and reserve your table.
TexMEP Associate Member Conference Benefits
Exhibit space is guaranteed to members who renew/join by April 30, 2026.
Exhibitors will be provided a 6-foot skirted table or a 6-foot exhibit space. All display items - including setups, banners, and equipment, must fit within this allotted space. Items that exceed the 6-foot limit are not permitted.
Silver Members Includes:
| Gold Members Includes:
| Platinum Members Includes:
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You must be a TexMEP Associate Member at the Silver, Gold, or Platinum level to exhibit.
Exhibitors must be current associate members of TexMEP, demonstrating year-round commitment to supporting our association and efforts. We value the ongoing collaboration of our members as we continue to protect our patients, companies, and grow a voice for HME in Texas.
Not a TexMEP Associate Member? Check out our Associate Member Benefits and Dues Schedule and Join Now!
All attendees and exhibitors are invited to join any and all conference sessions, breaks, meals, and networking opportunities.
The views and opinions expressed by speakers at TexMEP events are solely those of the speaker and do not necessarily reflect the official policy or position of TexMEP. TexMEP does not endorse, approve, or take responsibility for any content presented.
3 Steps to Register to Exhibit
1. Reserve Your Hotel Room
2. Register Your Team to Exhibit
If you're shipping products/equipment to the venue, scroll down to Shipping Information and complete the DoubleTree Vendor Shipping Form.
RESERVE YOUR HOTEL ROOM | Be sure to book your overnight room early to take advantage of our room block at a discounted rate. TexMEP has reserved a special overnight room rate of $169 (+). Benefits of booking through us:
Booking through our official link helps support our ability to secure meeting space, discounted rates, and conference concessions for attendees. Click the button below to reserve your hotel room today! |
REGISTER TO EXHIBIT |
Confirm your membership level prior to exhibiting by logging into your member profile, or using the Associate Member Directory.
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Gold and Platinum Members can add additional representatives by clicking "ADD GUEST" during registration under the "Guest registrations" section at the bottom of the form.
Once you’ve hit the limit on representatives included according to your membership level (listed above), you may add additional representatives using the “Additional Exhibitor” registration for $249 per person. The registration code is included in your initial event confirmation email and Registration Codes page.
Know Before You Go - Show Info
Exhibitors are welcome to join us for any and all breakfasts, lunch, breaks, sessions, and networking opportunities.
EXHIBIT SETUP AND BREAKDOWN TIMES | Setup:
Breakdown (Tentative):
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DEDICATED EXHIBIT TIMES | Exhibit Hall is open on October 26th and October 27th only with dedicated exhibit time scheduled for: Exhibit Times on October 26th:
Exhibit Times on October 27th: (TBD) Exhibit table numbers and exhibit hall layout diagram will be provided 3-7 days prior to the event - this is subject to change. Final diagram and layout will be displayed at registration and in expo hall as well as our conference Linktree. |
INVITE YOUR CUSTOMERS TO ATTEND AT DISCOUNTED RATE | As a TexMEP Associate Member, you can invite your customers, whether they are TexMEP member or not, to attend our Annual Conference & Expo at the TexMEP Member Rate - saving them $200 per person! We encourage our associate members to share TexMEP with your customers by either forwarding them the link to the Provider Member Benefits page here: www.texmep.org/provider-membership |
TexMEP Platinum Members, Gold Members, Diamond Conference Sponsors, and Ruby Conference Sponsors receive 2 VIP Attendee Passes to invite up to two people who are DME providers to attend at no charge!
EXHIBITOR SESSIONS AND EDUCATION | TexMEP offers Exhibitor-Exclusive sessions and we hope you'll take the time to join us and learn more about the challenges providers face and how we can work together to strengthen the HME community in Texas. Exhibitor Sessions on October 27 will be held between dedicated exhibit times - times and topics TBD! |
CONTACT LISTS | Contact lists for exhibitors and provider attendees will be forwarded to all registrants 3-7 days prior to the conference. A post-conference list will be sent if any on-site registrations. |
EXPO HALL LAYOUT | A map of the expo hall will be available to exhibitors 3-7 days before the conference and will be available on the Conference Linktree to all registrants. This map is subject to change. When you arrive for setup, a copy of the map will be displayed at registration. Please verify your location before setting up. A sign with your company name will be placed on your table to confirm. Setup is only available the morning of October 26th. |
SHIPPING INFORMATION | To ship packages to the Hotel:
The DoubleTree Austin will receive and store boxes within in 1 week prior to the event start date. Please make sure you label your boxes as follows –
To ship packages from the hotel at the conclusion of your event you will need to:
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BECOME A SPONSOR | Become a sponsor for the TexMEP 5th Annual Conference & Expo! Through your generous sponsorship, we can enhance the event by providing added benefits as well as reducing registration costs, making it more accessible for everyone. Your support as a sponsor allows us to offer incentives that will not only entice existing members but also attract new participants to join us at this event! Help us make this annual conference one to remember by contributing as a sponsor today! |
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If you have any questions, please contact Lauryn Estrella at lauryn@texmep.org
If you need immediate assistance during the conference, we will have limited access to email. Cell phone number for Lauryn Estrella will be available to attendees and exhibitors.